| Information type | Keep for | Keep from | Legislation or business reason |
|---|---|---|---|
| employment – welfare@work cases | 6 years | termination of contract | local business need |
| employment – TUPE records | 6 years | termination of contract | local business need |
| employment – training records | 6 years | termination of contract | local business need |
| employment – supervision | 6 years | termination of contract | local business need |
| employment – special leave | 6 years | termination of contract | local business need |
| employment – restructure | 6 years | termination of contract | local business need |
| employment – professional guidance | 6 years | termination of contract | local business need |
| employment – professional training | 6 years | termination of contract | local business need |
| employment – probation reports | 6 years | termination of contract | local business need |
| employment – parental leave | 6 years | termination of contract | local business need |
| employment – incremental progression justification where applicable | 6 years | termination of contract | local business need |
| employment – ill health outcome | 6 years | termination of contract | local business need |
| employment – grievance outcome | 6 years | termination of contract | local business need |
| employment – grievance | 6 years | termination of contract | local business need |
| employment – employee volunteering agreement | 6 years | termination of contract | local business need |
| employment – emergency time off for dependents | 6 years | termination of contract | local business need |
| employment – disciplinary outcome | 6 years | termination of contract | local business need |
| employment – disciplinare non child protection | 6 years | termination of contract | local business need |
| employment – disciplinary child protection | 6 years | termination of contract | local business need |
| employment – declaration of gifts/hospitality | 6 years | termination of contract | local business need |
| employment – declaration of conflict of interest | 6 years | termination of contract | local business need |
| employment – confirmation of employment after satisfactory probation | 6 years | termination of contract | local business need |
| employment – compassionate leave | 6 years | termination of contract | local need |
| employment – central placement unit referrals | 6 years | termination of contract | local business need |
| employment – career break | 6 years | termination of contract | local business need |
| employment – capability outcome | 6 years | termination of contract | local business need |
| employment – appraisal form | 6 years | termination of contract | local business need |
| employment – adoption leave support | 6 years | termination of contract | local business need |
| employment – agreement for funding | 6 years | termination of contract | local business need |
| employment – adoption leave | 6 years | termination of contract | local business needs |
| employment – absence review confirmation | 6 years | termination of contract | local business need |
| employment – absence agreed as a result of unpaid leave | 6 years | termination of contract | local business need |
| starters – PRISM 1 starters form | 6 years | termination of contract | |
| starters – person specification | 6 years | termination of contract | |
| starters – job description | 6 years | termination of contract | |
| starters – application form successful candidate | 6 years | termination of contract | |
| starters – test material successful candidate | 6 years | termination of contract | local business need |
| starters – teaching qualifications | 6 years | termination of contract | local business need |
| starters – statement of particulars | 6 years | termination of contract | local business need |
| starters – signed copy of PO8 travelling & subsistence declaration | 6 years | from termination of contract | local business need |
| starters – signed copy of PD75 valid vehicle insurance declaration | 6 years | termination of contract | local business need |
| starters – removal and disturbance | 6 years | from termination of contract | local business need |
| starters – references | 6 years | from termination of contract | local business need |
| starters – qualification certificates in particular evidence is required for approved mental health practitioners, social workers, occupational therapists, health and social care workers, drivers, first aiders | 6 years | termination of contract | local business need |
| starters – PO7 disclosure form where required | 6 years | termination of contract | local business need |
| starters – offer letter | 6 years | from termination of contract | local business need |
| starters – notification of appointment form | 6 years | from termination of appointment | local business need |
| starters – job advert | 6 years | termination of contract | local business need |
| starters – interview score sheets successful candidate | 6 years | termination of contract | local business need |
| starters – induction record | 6 years | termination of contract | local business need |
| starters – eligibility to work documents | 6 years | termination of contract | local business need |
| starters – copy of driving license if applicable | 6 years | termination of contract | local business need |
| starters – copy of car insurance if applicable | 6 years | termination of contract | local business need |
| starters – confidentiality agreement | 6 years | termination of contract | local business need |
| starters – disclosure and barring clearance where required | 6 years | termination of contract | local business need |
| starters – allowance agreement | 6 years | termination of contract | local business need |
| recruitment – test material unsuccessful candidate | 12 months | creation | local business need |
| recruitment – short-listing grid unsuccessful candidate | 12 months | creation | local business need |
| recruitment – rejected offers of appointment | 12 months | creation | local business need |
| recruitment – person specification | 12 months | creation | local business need |
| recruitment – job description | 12 months | creation | local business need |
| recruitment – job advert | 12 months | creation | local business need |
| recruitment – interview score sheets unsuccessful candidate | 12 months | creation | local business need |
| recruitment – equal opportunities form | 12 months | creation | local business need |
| recruitment – candidate feedback | 12 months | creation | local business need |
| recruitment – application form unsuccessful candidate | 12 months | creation | local business need |
Further guidance on additional information types coming soon.